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With the New Year being a popular time to start a business, you will be in the exciting stage now of it all being new and really enjoying trying to grow the business. Quite rightly this is important but I often see with startups that they can miss out one of the key components of the business at this stage which ultimately can decide whether it is a success or fails.

No matter what business you are in, you need to always know your numbers because if you do not know who owes you money, you will not be getting your cash in to fund your growth. You also need to always be aware of who you owe money to and be fully on top of what your bank balance is.

You should always know how profitable you are as well and there are a number of ways you can track your financial information :

  • The traditional way of using a manual cash book
  • Making use of a spreadsheet
  • Using accounting software

As a new business you really should be looking at the accounting software. The accounting software industry is going through the equivalent of the Industrial Revolution at the moment & the traditional desktop packages such as Sage are losing out to the new players in the cloud.

There are many advantages of going into the cloud :

  • Cost , you can get an entry level Quickbooks Online package from around £5 per month
  • Data always backed up
  • You are are always on the latest version
  • It is accessible via your mobile
  • It will do all your invoicing, expense tracking and bank reconciliations
  • You can always access your P & L
  • It helps to improve your business processes
  • New markets will open up for you with options like a Pay Now button
  • Access to Apps that give you more functions
  • Improved credibility with the bank

The Apps really help your business become more efficient and are very cost effective. Currently I am installing one called ServiceM8 for a client who has autolocksmiths on the road, they will be doing all the invoicing and quoting through this and their labour scheduling . All this for around £40 per month !

When you choose your accountant, ask them if they provide free cloud accounting software in their fixed fee to you. Hemingway Bailey do that and our clients love it !

Alan Hemingway
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Alan Hemingway

Managing Director at Hemingway Bailey
Alan’s passion is giving clients great management information to enable business owners and managers have the opportunity to make well informed decisions on their business. Professionally he qualified as a Chartered Management Account in 1994, passing all 14 of his professional exams first time and became one of the few CIMA Members in Practice in 2010.
Alan Hemingway
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